| Instructor Information |
| Instructor |
Tonya Harbert |
| Email |
keithtj@lamarpa.edu |
| Phone |
(409) 984-6501 |
| Office |
Umphrey Industrial Technology Center - Room: 201H |
| Office Hours |
10:00-3:00 Tuesday & Thursday |
| Additional Contact Information |
Virtual and phone appointments are available. Office visits are by appointment only. The instructor may not be in the office or on campus outside scheduled hours and may be in other campus locations during these times. To ensure availability, please call or email to schedule a meeting.Virtual and phone appointments are available. Office visits are by appointment only. The instructor may not be in the office or on campus outside scheduled hours and may be in other campus locations during these ti |
| Course Information |
| Description |
Introduction to systems and processes for collecting, maintaining, and disseminating primary and secondary health related information including content of health record, documentation requirements, registries, indices, licensing, regulatory agencies, forms, and screens.
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| Required Textbooks |
Textbook Purchasing Statement: A student attending Lamar State College Port Arthur is not under any obligation to purchase a textbook from the college-affiliated bookstore. The same textbook may also be available from an independent retailer, including an online retailer.
NO PHYSICAL TEXTBOOK:
Essentials of Health Information Management: Principles and Practices: Principles and Practices by Mary Jo Bowie | 5th Edition | Copyright 2023 MindTap + eBook ONLINE LEARNING PLATFORM ISBN-13: 9780357624333
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| Additional Materials/Resources |
N/A
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| Corequisites/Prerequisites |
None
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| Learning Outcomes |
WECM:
Analyze health record content; describe health information management department function and purpose; differentiate the various types of health care facilities and their records; and identify the various licensing and regulatory agencies in the healthcare industry.
Coding:
2.1 Ensures accuracy of diagnosis/procedural groups such as DRG (Diagnosis Related Group), MSDRG (Medical Severity), APC (Ambulatory Payment Classification), etc.
2.4 Applies policies and procedures for the use of clinical data required in reimbursement and prospective payment systems (PPS) in healthcare delivery.
3.1 Compiles patient data and performs data quality reviews to validate code assignment and compliance with reporting requirements.
5.1 Specifies, refines, updates, produces, and makes available a formal approach to implement information and communication technology solutions necessary to develop and operate the health information system architecture in support of the organization.
5.3 Identifies and clarifies user needs (internal and external customers) and organizational policies to ensure system architecture and applications are in line with business requirements.
5.4 Uses and maintains applications and process to support other clinical classification and nomenclature as appropriate (e.g. DSM-V-Diagnostic and Statistical manual of Mental Disorders – SNOMED-CT – Systemized Nomenclature of Medicine – Clinical terms, etc.)
MOA:
3.1 Identify facility and room logistical needs
4.4 Authenticate staff credentials
6.6 Ensure continuity of patient care
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| Program Student Learning Outcomes |
Identify, pronounce, and spell medical terms.
Translate and interpret health abbreviations and symbols.
Utilize medical software applications.
Extract information from health records for appropriate code validation.
Sequence codes according to established guidelines and standards.
Analyze current health care trends.
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| Lecture Topics Outline |
Chapter 1. Health Care Delivery Systems
Chapter 2. Health Information Management Professionals
Chapter 3. Health Care Settings
Chapter 4. Introduction to the Patient Record
Chapter 5. Electronic Health Record Management
Chapter 6. Patient Record Documentation Guidelines: Inpatient, Outpatient, and Physician Office
Chapter 7. Numbering & Filing Systems and Record Storage, Circulation, and Security
Chapter 8. Indexes, Registers, and Health Data Collection
Chapter 9. Legal Aspects of Health Information Management
Chapter 10. Introduction to Coding and Reimbursement
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| Major Assignments Schedule |
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COURSE SCHEDULE
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Week
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Dates
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Topics/Assignments
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Due Date
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Week 2
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Jan 20-23 &
Jan 26-30
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Introduction to class; Syllabus; Syllabus Quiz; Introduction Discussion Board
(Books are NOT required this week)
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Feb 3
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Week 3
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Feb 2-6
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Chapter 1. Health Care Delivery Systems
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Feb 10
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Week 4
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Feb 9-13
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Chapter 2. Health Information Management Professionals
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Feb 17
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Week 5
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Feb 16-20
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Chapter 3. Health Care Settings
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Feb 24
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Week 6
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Feb 23-27
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Chapter 4. Introduction to the Patient Record
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Mar 3
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Week 7
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Mar 2-6
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EXAM 1(Chps 1-4)
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Mar 17
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SPRING BREAK: Mar 16-20
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No Class: Spring Break
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Week 8
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Mar 16-20
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Chapter 5. Electronic Health Record Management
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Mar 24
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Week 9
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Mar 23-27
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Chapter 6. Patient Record Documentation Guidelines: Inpatient, Outpatient, and Physician Office
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Mar 31
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Week 10
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Mar 30-Apr 3
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Chapter 7. Numbering & Filing Systems and Record Storage, Circulation, and Security
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Apr 7
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Week 11
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Apr 6-10
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EXAM 2 (Chps 5-7)
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Apr 14
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Week 12
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Apr 13-17
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Chapter 8. Indexes, Registers, and Health Data Collection
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Apr 21
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Week 13
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Apr 20-24
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Chapter 9. Legal Aspects of Health Information Management
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Apr 28
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Week 14
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Apr 27-May 1
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Chapter 10. Introduction to Coding and Reimbursement
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May 5
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Week 15 & 16
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May 4-8 & 11-12
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EXAM 3 (Chps 8-10);
FINAL EXAM (Comprehensive)
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May 12
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Note: All assignments are DUE Tuesdays at 11 a.m.
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OTHER IMPORTANT DATES
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Date
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Event
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Jan 20
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First Class Day
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Jan 26
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Apply for graduation begins
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Feb 4
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Census Date
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Feb 23
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Last day to drop/withdraw without penalty
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Apr 1
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Summer & Fall registration begins
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Apr 3
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Good Friday
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Apr 17
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Final day to drop with penalty
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Apr 17
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Final day to apply for graduation & pay for diploma, cap, and gown
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May 14
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Final grades due in LSCPA system by 4:00 p.m.
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COURSE EXPECTATIONS & GUIDELINES
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Monitor Course Communication Regularly
• Check Announcements, Emails, and Course Content multiple times each week.
• Stay informed to ensure you don’t miss updates or important information.
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Stay on Top of Assignments and Deadlines
• Assignments and due dates are posted in the course.
• Use the Calendar, Announcements, Email, and To-Do List to stay organized.
• If coursework is made available in Blackboard, you are encouraged to work ahead of scheduled weeks and due dates.
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Changes May Occur
• The instructor reserves the right to modify assignments, due dates, or course work during the semester.
• It is your responsibility to remain active in the course and stay updated with all posted changes.
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Always Use Blackboard Links
• Complete assignments through links provided in Blackboard.
• Not all assignments in Cengage's MindTap will be assigned or required.
• Do not go directly to the publisher’s website unless directed by the instructor.
• Always rely on Blackboard links for guidance.
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Submit Work on Time
• Turn in all work by the posted due date or as outlined in verbal or written instructions.
• Refer to the Late Work Policy below for details.
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| Final Exam Date |
May 4, 2026 - 8:0 AM
Through May 12, 2026 - 11:0 AM
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| Grading Scale |
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A= 90-100
B= 80-89
C= 70-79
D= 60-69
F= 59 or below
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Determination of
Final Grade |
Assignments/Quizzes/Participation 50%
Exams 50%
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| Course Policies |
| Instructor Policies |
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ASSESSMENT METHODS & GRADING POLICY
* Students should keep a record of their grades/average. It is not the instructor's responsibility to average grades for students to review. (Students can see grades in the gradebook on blackboard when an assignment is completed and graded.)
*Instructor reserves the right to add or change assignments during semester.
*The instructor will not drop grades.
* Each module focuses on specific learning outcomes; however, some activities in the course may be used to enhance learning and may not be graded. Student learning will be assessed throughout the course using assignments, quizzes, discussions, labs, participation, exams, or any other means of assessment.
* Due dates are posted each week for course work.
* Instructions and grading information will be posted for each assignment.
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ASSIGNMENTS
* NO MAKE-UP ASSIGNMENTS. The assignment will receive a grade of zero (0) if not completed by the due date & time. Instructor will not go back and grade assignments that were not completed on time.
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QUIZZES
* NO MAKE-UP QUIZZES. Quizzes may be given weekly. If a student misses a quiz, the grade is recorded as a zero (0). After quizzes are closed, you cannot make-up a quiz.
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EXAMS
* NO MAKE-UP EXAMS. If a student should miss an exam, at the end of the semester, the instructor will average all exam grades [including the zero(s)] to replace the zero for the missed exam.
EXAMPLE: 4 test grades: 100, 100, 0, 80 = 280; 280/4= 70; 70 will go in the place of the zero.; Test grades are now 100, 100, 70, 80
* FINAL EXAM EXEMPTION OPPORTUNITY: If a student has completed and passed ALL other exams & have a grade of 80 or better for the course, the student will have the option to be exempt from the FINAL EXAM. (An AVERAGE of ALL other exam grades will be the grade for the final exam.)
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* Academic dishonesty will result in a zero on any academic work or exam in question; a second incidence of academic dishonesty on any academic work or exam in question will result in the student being given an "F" for the course.
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* If course work is available, students can complete work ahead of scheduled due dates.
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| Attendance Policy |
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Research has shown a cause-and-effect relationship between attendance and college success. With this factor in mind, the instructor monitors student course activity weekly.
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Students are expected to login to Blackboard, check email and announcements a minimum of 3 times per week - even if they think all work is complete.
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Class participation is required (and has a direct impact on your course average). Additional (new) assignments may be added during the week if instructor feels it is necessary.
* The instructor may use attendance (activity within the course) as a weekly participation grade.
* Face-to-face classes: It is responsibility of the student to contact their instructors by email regarding their absence. An absence from the course does not allow students to have extensions on coursework or due dates.
Online classes: It is important to be active within the course, not just login and click around on Blackboard. There are no make-up work opportunities. It is the student’s responsibility to complete their work by assigned due dates.
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| Additional Information |
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MYLSCPA USERNAME & PASSWORD ISSUES:
Call Kenneth Lisby @ (409) 984-6150
BLACKBOARD HELP AVAILABLE 24/7:
(936) 496-5379
bbhelp@lamarpa.edu
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METHODS OF PRESENTATION:
Several methods of presentation may be used and may include any of the following:
Lecture (through PowerPoint slides, interactive notes, video, or audio sources)
Computer Assisted Learning (blackboard, publisher websites, etc.)
Lab Exercises, Discussion Boards, etc.
Internet
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LAPTOP LOAN PROGRAM:
LSCPA has a laptop loan program available on a first come, first served basis. Fill out the online application on the LSCPA website. Search "Laptop loan program" in the search bar.
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SOFTWARE REQUIREMENTS:
The student is required to have all required course materials including but not limited to any software, e-books, key codes, etc. needed for class to complete required readings, work, etc.
Reliable Internet access is required for all online courses. Students may use the LSCPA open computer lab provided.
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COMPUTER FAILURE AND LACK OF INTERNET ACCESS ARE NOT ACCEPTABLE EXCUSES FOR MISSED ASSIGNMENTS, PROJECTS, QUIZZES, EXAMS, ETC.
Students may use the computer lab on LSCPA campus if they do not have reliable internet access.
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DROP/WITHDRAWAL POLICY
* If a student decides to drop/withdraw, the student should also verify that the drop/withdrawal is submitted before the final withdrawal date.
* It is the responsibility of each student to ensure that their name is removed from the roll should they decide to drop/withdraw from the class.
* The student is strongly encouraged to retain their copy of the drop/withdrawal form for their records.
* The student is required to turn in any books, equipment or items that belong to the department. Failure to do so may compromise their standing with LSCPA.
* State law permits students to withdraw from no more than 6 courses during their entire undergraduate career at Texas public colleges or universities. With certain exceptions, all course withdrawals automatically count towards this limit. Details regarding this policy can be found in the LSCPA college catalog. Students may drop/withdraw on or before the last day to drop/withdraw WITHOUT penalty, and it will not count towards the 6 drops. Drop/withdrawals after that date will count towards the 6 allowed drops. (See important dates.)
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E-Mail/Voice Mail Etiquette:
* Students must use appropriate e-mail etiquette when corresponding with instructor; for example, complete sentences and a full subject line with your name/course name/section number.
* Voice mail messages should be clearly spoken identifying student's name, course, and a return phone number.
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Dress for Success:
As future professionals, it is important to utilize this time to practice dressing appropriately. Learning to dress for success may set the stage for your greatest achievements. Keeping this in mind, remember to dress appropriately when coming to class. Students may wear clothing to express their individuality, but they should dress is a way of expressing respect for the situation and those around them. One's attire and grooming habits should not be off-putting to your environment or those in the surrounding area. Your look may change depending on the circumstances.
Students may attend class in casual attire, but if dressed inappropriately, or in inappropriate or distracting attire, they may be instructed to leave class. This will be considered an absence.
The following attire should not be worn to class: Clothing that exposes intimate parts of the body, only underclothing without outerwear (such as sports bras or men's boxers), sleepwear such as pajamas, robes, and house slippers, clothing that is too tight or too loose, clothing with inappropriate logos or text, etc.
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Exceptions and/or changes may be made to information in this syllabus at the instructor's discretion.
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| Institutional Policies |
| MyLSCPA |
Be sure to check your campus email and Course Homepage using MyLSCPA campus web portal. You can also access your grades, transcripts, academic advisors, degree progress, and other services through
MyLSCPA.
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| Academic Honesty |
Academic honesty is expected from all students, and dishonesty in any form will not be tolerated. Please consult the LSCPA policies (Academic Dishonesty section in the Student Handbook) for consequences of academic dishonesty.
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| ADA Considerations |
The Americans with Disabilities Act (ADA) is a federal anti-discrimination statute that provides comprehensive
civil rights for persons with disabilities. Among other things, this legislation requires that all students
with disabilities be guaranteed a learning environment that provides for reasonable accommodation of their
disabilities. If you believe you have a disability requiring an accommodation, please contact the
Disability Services Coordinator, Room 117, in the Student Sucess Center. The phone number is (409) 984-6241.
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| COVID 19 Information |
The Lamar State College Port Arthur (LSCPA) Student Code of Conduct COVID 19 Policy requires students who have been diagnosed with COVID 19 to report their condition directly to their local health department. Students should also contact their course faculty to report their quarantine status. In addition, this policy requires all students to wear face coverings when directly exposed to COVID 19 in compliance with the criteria included in the policy. For more information please refer to the COVID 19 link on the LSCPA website.
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| Facility Policies |
No food or tobacco products are allowed in the classroom. Only students enrolled in the course are allowed in the classroom, except by special instructor permission. Use of electronic devices is prohibited.
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| HB 2504 |
This syllabus is part of LSCPA's efforts to comply with Texas House Bill 2504.
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| Mandatory Reporting of Child Abuse and Neglect |
As per Texas law and LSCPA policy, all LSCPA employees, including faculty, are required to report allegations or disclosures of child abuse or neglect to the designated authorities, which may include a local or state law enforcement agency or the Texas Department of Family Protective Services. For more information about mandatory reporting requirements, see
LSCPA's Policy and Procedure Manual.
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| Title IX and Sexual Misconduct |
LSCPA is committed to establishing and maintaining an environment that is free from all forms of sex discrimination, including sexual harassment, sexual violence, and other forms of sexual misconduct. All LSCPA employees, including faculty, have the responsibility to report disclosures of sexual misconduct, including sexual harassment, sexual assault (including rape and acquaintance rape), domestic violence, dating violence, relationship violence, or stalking, to LSCPA's Title IX Coordinator, whose role is to coordinate the college's response to sexual misconduct. For more information about Title IX protections, faculty reporting responsibilities, options for confidential reporting, and the resources available for support visit LSCPA's Title IX website.
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| Clery Act Crime Reporting |
For more information about the Clery Act and crime reporting, see the Annual Security & Fire Safety Report and the Campus Security website.
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| Grievance / Complaint / Concern |
If you have a grievance, complaint, or concern about this course that has not been resolved through discussion with the Instructor, please consult the Department Chair.
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| Department Information |
| Allied Health |
| Chair: | Shirley MacNeill |
| Email: | macneisb@lamarpa.edu |
| Phone: | (409) 984-6365 |
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